QR Codes in Coworking Spaces: Desk Booking, WiFi, and Visitor Check-In

1. Hot-Desk Booking

A QR on each desk links to a booking page pre-populated with the desk ID. Members claim their desk for the day with one scan and a confirmation tap.

2. Meeting Room Management

A QR outside each room links to the calendar booking for that room. Members see current availability and book or release the room on the spot.

3. WiFi Provisioning

Print WiFi QR codes at each desk zone or meeting room with the network for that area. Guests connect without staff assistance.

4. Visitor Check-In

Visitors scan a reception QR to enter their name and host. The host receives a notification. This creates an audit log and reduces reception workload.

5. Member Onboarding

A welcome QR on the member pack links to a digital onboarding guide covering access codes, printer setup, and community guidelines.