One small square that replaces three inserts
Traditional invitation suites carry separate cards for the RSVP, the directions, the hotel block, and the gift registry. Each card costs money, adds weight, and still gets lost. A single QR code on the invitation can carry all of it: guests scan to open one tidy page with the RSVP form, a map to the venue, and the day's schedule. Response rates climb because replying takes twenty seconds instead of a trip to a postbox. This guide shows how to set it up so every guest, including the least technical, succeeds on the first try.Setting up your wedding code
Build the destination page first, print second. The code is the easy part; the page it opens decides whether guests complete the RSVP.- Build one mobile page for everything Put the RSVP form at the top, then the ceremony time, venue address with a map link, parking notes, and the registry. Keep it to one page so guests never get lost between links. - Generate the code from the final URL Use the exact address of the finished page. If you use a save-the-date first, give the invitation its own code pointing at the final page rather than reusing the early one. - Add a save-the-date code for the calendar A calendar-event code lets guests add the day to their phone calendar in one tap. Place it beside the date on the invitation so it is impossible to miss. - Write the instruction in plain words Print a short line under the code: Scan with your phone camera to RSVP by 12 May. Guests who have never scanned a code need the verb, the tool, and the deadline. - Test with a relative's phone Hand the printed proof to someone outside the wedding planning bubble, ideally an older relative, and watch them complete the RSVP unaided. Fix anything they hesitate on.
Helping every guest succeed
Your guest list spans every age and every comfort level with technology. Design for the least confident scanner and everyone is covered.- Keep a paper RSVP card in a few invitations for guests you know will not scan. Inclusion costs little and prevents silent non-responses. - Use the code again on the day: table cards can link to the seating plan, the menu, and a shared photo album for guest pictures. - Make the code at least 2.5 centimetres wide on the invitation. Invitations are read at arm's length in good light, but small codes still fail on older cameras. - Check the page on mobile data, not just home Wi-Fi. Guests will open it from trains, offices, and kitchens. - Set the RSVP form to send you an email or spreadsheet entry for every response, so nothing is lost in a dashboard you forget to check.